The following report summarises the findings of the recent systems audit conducted in September 2018.
The methodology used is to audit the WBS safety system against WorkSafe Plan. This as a particular focus on reducing injury rates and severity and considers five key elements of safety. These five elements are Management Commitment, Planning, Consultation & Reporting, Hazard Management, and Training & Supervision.
Each element is scored against standardised criteria and the target in each element is a score of six. Six represents a basic system which is in place and continuously improving.
In many cases the system is underperforming. Whilst this should not be taken lightly, there is also no considerable need for concern as each area of the system can be easily addressed by following the recommendations. Recommendations are summarised in this report under each element.
The professional workplace culture at WBS is most likely a key reason why there is such a low incident rate. So whilst the culture is hard to measure using this audit tool it does appear evident that there are safe attitudes to work, which is a key component of a safe workplace.
A safety management plan needs to be developed and implemented. Roles and responsibilities must be included and performance against these roles and responsibilities needs to be measured and aligned with performance management activities.
The budget should include safety and health expenditure aligned with the plan.
Recommendations to improve safety and health should be tracked and reviewed. A monthly safety and health meeting to review OSH KPIs would assist in this effort.
WBS maintains its safety policy and has made this policy available to all employees and contractors, whilst also monitoring changes in legislation.
The organisation should develop a safety management plan that aligns with an agreed external standard. The plan should use SMART as it's underlying principle.
The key dates and objectives should be tracked by software. The organisation currently has access to MYOSH. This will assist managers and employees to implement the plan.
The organisation should develop regular documented consultation and reporting methods.
This can include regular hazard inspections, safety and health meetings based on key performance indicators and toolbox talks.
The feedback should be tracked to ensure that recommendations are valuable and working to reduce safety and health risk.
Whilst there is regular discussion and communication around safety activities the consultation is not documented or tracked for continuous learning and improvement.
The organisation should regularly assess the workplace for hazards and develop controls. These hazards should be assessed for risk and prioritised, and the controls evaluated for effectiveness.
Whilst there has been some risk assessment conducted WBS would benefit from an ongoing, auditable schedule to identify hazards.
Employees and contractors should be inducted to understand their safety and health rights and obligations.
Training should be conducted to assist employees and managers maintain a safe place/ system of work.
Training should be evaluated and recommendations acted upon to ensure continuous improvement.
Training on the correct use of equipment and ensuring that employees are tasked with jobs within their competency is being done to a high standard.
WBS does manage safety to a degree, however, there is still not a systemic approach to safety management. Safety is currently being managed by the expertise of very competent managers who have strong positive working relations with their teams.
Whilst this will maintain low injury rates the risk will be that as managers and employees change over time there is little certainty about how well future managers and employees will manage the safety of the workforce.
A key success of the organisation, which may not be evident in this report, is the workplace culture. There is a positive professional, disciplined culture that will significantly reduce safety and health risk. this report suggests that the culture has been cultivated by management and sound recruitment and training policies.
Clear expectations have been set around professionalism which in turn have translated into a safe workplace culture even though the system is slightly underperforming.
Report compiled by Andre De Barr, VUCAP Systems: 11th October 2018